How Many Teachers Before a Site License Pays Off?

This is a math question before it's anything else, so let's answer it as one. If you're the person who has to justify the switch to a budget committee or a principal, the numbers below are the argument, laid out plainly enough to bring straight into that conversation.

The Math: Individual Plan Cost x Teachers vs. Flat Site License

The Individual Teacher plan is $79/yr per person. Every site license tier is a flat annual rate covering a range of staff:

| Tier | Staff Range | Flat Price | |---|---|---| | Small School | Up to 10 teachers | $499/yr | | Medium School | 11-30 teachers | $999/yr | | Large School | 31-75 teachers | $1,999/yr |

Break-even is the point where (number of teachers x $79) exceeds the flat tier price. Past that point, the site license is cheaper, not just more convenient.

Note that this comparison assumes every teacher who'd use the resource is actually paying $79/yr individually right now. In most real schools, that's optimistic. Some teachers who'd want access simply don't have an individual subscription today, either because they haven't gotten around to it or because expensing a small annual cost individually isn't worth the hassle. When you compare a site license against what your school is actually spending today (rather than what it theoretically would spend if every interested teacher had their own paid account), the case for switching is usually even stronger than the raw math below suggests.

Worked Example at Each Tier

Small School tier ($499/yr, up to 10 teachers): $499 ÷ $79 = 6.3. At 7 teachers paying individually ($553/yr), you've already crossed the Small School flat rate. By 10 teachers, individual billing would run $790/yr, well past $499/yr.

Medium School tier ($999/yr, 11-30 teachers): At 13 teachers paying individually, that's $1,027/yr, already above the $999/yr Medium School flat rate. At 30 teachers, individual billing would be $2,370/yr, more than double.

Large School tier ($1,999/yr, 31-75 teachers): At 26 teachers paying individually, that's $2,054/yr, above the $1,999/yr Large School flat rate (though 26 teachers would actually fall in the Medium School range at $999/yr, making that tier the better comparison). At 75 teachers, individual billing hits $5,925/yr against $1,999/yr flat, nearly a 3x difference.

The pattern holds across every tier: the break-even point sits well below the top of each tier's staff range, which means most schools within a tier are already saving money the moment they switch, not just breaking even.

Put another way: if your school currently has more than about 7 teachers who'd want access, individual billing is almost certainly already costing more than a site license would, whether or not anyone has actually run the comparison yet.

Non-Financial Reasons to Switch Earlier

Cost isn't the only variable, and for some schools it isn't even the deciding one. Reasons to move to a site license before you strictly hit the financial break-even point:

• Branding. Schools on a site license can add their own name and logo to worksheets and answer keys, which matters if parent-facing consistency across your whole staff is a priority for your school
• One relationship, not several. Managing one site license means one renewal date, one point of contact for support, and one purchase to track, instead of several individual subscriptions scattered across different staff credit cards and renewal dates
• New hires get access immediately. Under a site license, staff you add mid-year within your tier's range don't require a new purchase or reimbursement request. Under individual billing, every new hire is a new transaction someone has to remember to process

If your staff count is anywhere close to the numbers above, or you're already fielding more than one individual subscription request, the math and the administrative case usually point the same direction.

Bringing This to a Budget Conversation

If you need to make this case formally, the strongest version of the argument isn't "a site license is a nice convenience." It's the specific comparison table above, with your school's actual staff count plugged in against your actual tier's flat price. Budget decisions get approved faster when the math is concrete and specific to your building, rather than a general claim that switching would probably save money.

It also helps to frame this as replacing existing spend rather than adding new spend. If your school already has several individually-paid subscriptions in place, a site license isn't a new line item competing against other priorities, it's a consolidation of cost that's already being spent, just spread across individual staff instead of one school-level purchase.

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Find your number and switch. Get Started to pick the right tier for your staff size, or request a quote if you're at District scale.