How School-Wide Worksheet Subscriptions Actually Work

You've probably heard the phrase "site license" thrown around in a vendor email or a budget meeting, and you nodded along without fully knowing what it changes. That's fair. Most vendors describe it in marketing language instead of plain terms.

Here's the plain version: a site license replaces a pile of individual teacher subscriptions with one flat annual price that covers every staff member at your school. No per-teacher signups, no tracking who paid for what, no chasing reimbursements every fall.

Below is what actually changes when a school moves from individual accounts to a site license, covering access, cost, and billing.

What a Site License Covers That an Individual Subscription Doesn't

An individual ClassWeekly subscription is built for one teacher. It covers one person's downloads, one login, one classroom's worth of use.

A School Site License covers your entire staff under one purchase. That means:

• Every teacher, aide, and specialist at your school gets full access, not just the teachers who signed up and paid out of pocket
• One purchase instead of a dozen or a hundred separate ones
• No coordination required between staff to figure out who has an account and who doesn't

The practical effect: a new hire in October has access on day one, without waiting on a purchase order or asking their department head to expense it.

Think about how individual subscriptions actually play out in a real building. A few teachers pay for their own accounts. A few more ask about reimbursement and get told to wait until next budget cycle. A few never bother asking at all, and just work without the resource everyone else has. None of that is anyone's fault exactly, it's just what happens when access depends on individual initiative instead of a single institutional decision. A site license removes that patchwork by making the decision once, for everyone, at the school level.

How Staff Get Access (One Login, No Per-Teacher Signup)

There's no IT setup and no LMS integration required. Your school gets access set up once, and staff use it directly, without a separate account creation process for every new hire.

That matters more than it sounds like it should. Plenty of district-level tools require a technology coordinator to provision each new user through a single sign-on system, which means a new resource can sit in an IT project queue for weeks before a single teacher actually touches it. ClassWeekly doesn't work that way. If your IT department has ever pushed back on adding "one more tool" because of the setup overhead, this removes that objection entirely, since there's no integration for them to build, test, or maintain.

For a principal, that also means the rollout timeline isn't dependent on your busiest department's availability. You're not scheduling around a technology coordinator's project calendar. Staff can start using the library as soon as the purchase is made.

What It Costs, by School Size

Pricing is flat and scales with staff size, not per-teacher billing:

| Tier | Staff Covered | Annual Price | |---|---|---| | Individual Teacher | 1 teacher | $79/yr | | Small School | Up to 10 teachers | $499/yr | | Medium School | 11-30 teachers | $999/yr | | Large School | 31-75 teachers | $1,999/yr | | District | 75+ teachers or multiple schools | Custom quote |

Every tier below District is one flat price, regardless of exactly how many teachers use it within that range. A school with 8 teachers and a school with 10 pay the same Small School rate.

What's Included: Full K-5 Library, CCSS Alignment, Branding

Every tier includes the same underlying library: the full K-5 catalog across Math, Reading, and Grammar & Writing. Nobody gets a stripped-down version because they're on a smaller tier.

A few specifics worth knowing:

• Every worksheet shows the CCSS standard it covers, so teachers and curriculum directors can map resources directly to what they're already required to teach
• Schools can add their own name and logo to worksheets and answer keys, so materials sent home look like they came from your school, not a third-party vendor
• If a teacher needs a resource that doesn't exist yet, they can request it, and ClassWeekly's team builds it. That's a small, teacher-run team behind the product, not a support ticket queue that takes a week to respond

This last point is worth sitting with for a moment, because it's a genuinely different support model than most curriculum vendors offer. A large publisher's catalog is fixed. What you see is what you get, and a gap in coverage for a specific subtopic just stays a gap. A small, teacher-run team behind ClassWeekly means a request from a real classroom can actually turn into a real worksheet, rather than disappearing into a suggestion box that nobody reads.

How Billing Works (Card or Purchase Order)

Individual Teacher, Small School, Medium School, and Large School tiers are self-serve: pay by card and you're set up right away through the "Get Started" flow.

The District tier works differently, because it needs to. Schools or districts with 75+ teachers, or with multiple campuses, typically go through procurement, so that tier is handled through a custom quote with purchase order billing available. You'd use "Request a quote" for that path instead of a card checkout.

If you're not sure which tier fits your school yet, that's the next logical question, and it usually comes down to counting staff who'd actually use the resources: classroom teachers, plus aides and specialists who pull worksheets for small groups.

A Few Questions Admins Usually Ask Next

Does the price go up if we hire more teachers mid-year, as long as we're still within our tier's range? No. The flat price covers the whole staff range for that tier, so a new hire within your range doesn't trigger a new charge.

What if our staff count grows past our current tier during the year? You'd move up to the next tier at that point, the same way you would with any subscription that scales with usage. This is worth factoring in if your staff count is trending upward.

Is the content the same at every tier? Yes. Every tier, from Individual Teacher through District, includes the same full K-5 library. The tier only controls how many staff members can use the account, not what they get access to.

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Ready to see which tier fits your school? Get Started with a self-serve School Site License, or request a quote if you're evaluating a District-tier rollout with purchase order billing.